Last-minute changes or cancellations can be disruptive to wedding planning, affecting everything from seating arrangements to catering and overall logistics, and it can cause unnecessary stress just a few weeks or days before your big day. While it can be annoying when some of your loved ones may not be able to celebrate with you, remember that it’s not something for you to worry about. But, here are a few things you can do if guests do happen to cancel last minute:
Inform your catering team
If your chosen venue does not handle catering arrangements, it’s crucial to communicate any changes in guest numbers to your external caterer ASAP. Hog Roast Stoke Dry is an excellent choice for such situations due to their adaptability, which allows them to respond flexibly to last-minute changes because they prepare all food fresh on-site. This means that they can easily scale up or down based on your final guest list, using only the amount of food necessary for your event. Plus, as the entire hog is cooked regardless of guest numbers, there will be freedom for second or even third helpings with Hog Roast Stoke Dry, to reduce waste. Get in touch with Hog Roast Stoke Dry to find out more.
Change guest names on table plans
If you decide to invite additional guests at the last minute, it’s important to update the place cards and table plans promptly to ensure that there is no confusion on the wedding day. Keep in mind that accommodating last-minute additions may result in some guests being seated at different tables than they would perhaps prefer, so be sure to communicate this information in advance and the reasons behind it.
Use the extra space
If a large number of your guests are unable to attend your wedding, this is a great opportunity to get creative with how you can make use of the available space. For instance, you could expand the dance floor, allowing your guests to dance more freely and enjoy the evening to the full. Alternatively, you could create a cosy lounge area with sofas where guests can unwind and chat in a more intimate setting. Remember, the wedding day is a celebration of your commitment as a couple and while it’s natural to consider the impact of absent guests, use the opportunity to tailor the experience more to your liking.